Renewal Letter

[Resident Name],

To better serve our community, [Community Name] Apartments has established a Preventative Maintenance Program that includes a Fall/Winter annual inspection.

The Maintenance Team will need access to your apartment starting [Insert Date(s) and Time(s)].

The Maintenance Technician(s) will start the Preventative Maintenance on/in the [Floor or Building Location] and work their way [describe the order they will work through the community or buildings].

They will inspect your apartment for leaks, replace the smoke detector batteries and air filters (replace if needed), and note any problems that need attention.

If you have any specific concerns, don’t hesitate to contact the team before the inspection date, and we will do our best to accommodate.

Please remember that some repairs noted might require scheduling for a future date to be complete. We hope this will not be an inconvenience.

If you have any questions or concerns, please call or email [Insert contact information]

Thank You!

[Community Team]