time management
Unlocking Your Priorities: The Ah-ha Calendar Insight
I often find myself intrigued by the simple yet profound statement: “Show me your calendar, and I’ll show you what is most important to you.”
This insight acts as a mirror, reflecting our true priorities by allocating our most finite resource—time.
It’s a tiny window into our values, where the hours we dedicate are a testament to what truly matters to us.
In a step-by-step revelation, our commitments and choices are laid bare, urging us to scrutinize if our time aligns with our professed values.
It’s a crucial exercise in honesty, challenging us to adjust our schedules to mirror our deepest aspirations.
"Your calendar is a canvas, where your priorities paint the picture of your life's masterpiece." – Mike Brewer Click To TweetThis reflection prompts a recalibration, a secret to living intentionally.
It invites us to steal moments for what enriches our souls, ensuring our actions and time are in harmony.
Hashtags: #Priorities #TimeManagement #LifeGoals #IntentionalLiving #SelfReflection
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Navigating Chaos: How Multifamily Leaders Maintain Progress Amidst Daily Whirlwind
Photo by Angel Luciano on Unsplash
Multifamily is a complex business that doesn’t afford leaders the luxury of one-dimensional focus. As someone who’s an expert in the field, you know that juggling team member engagement, resident satisfaction, property management, financial objectives, and owner’s expectations can seem like an unending whirlwind of urgent but not necessarily important activities. This whirlwind is the chief obstacle to sustaining progress toward long-term, value-driven goals in the business.
The Whirlwind: A Double-edged Sword
Chaos isn’t intrinsically bad; it’s essential for the daily functioning of the business. Resident issues, service/maintenance, and any immediate needs are unavoidable tasks. However, this chaos becomes a hurdle when it devours the time and resources necessary for strategic goals. The solution isn’t to eliminate the whirlwind but to navigate it skillfully.
Prioritization Matrix: Eisenhower’s Legacy to Leadership
The Eisenhower Matrix can be a potent tool for such navigation. This matrix separates tasks into four quadrants based on urgency and importance. By categorizing tasks, you can visually separate what needs immediate attention from what requires deliberate focus but isn’t pressing. One could leverage automation tools or delegate tasks under “urgent but not important,” liberating more time and mental space for goal-centric activities. Innovative tools like Asana or Trello tailored for real estate can be a game-changer. Item of note for any app: using the app is a job in and of itself. The key is discipline.
The Hoshin Kanri Approach: A Japanese Marvel
Another method to consider is the Hoshin Kanri planning, which originated in Japan and is used to cascade the company vision down to every employee’s tasks. It allows for macro and micro adjustments, ensuring everyone is aligned with the long-term goals while still meeting short-term objectives. Software like WorkBoard or Perdoo can help you implement Hoshin Kanri efficiently.
Tactical Sprints: Borrowing from Agile Methodologies
For businesses committed to frequent recalibration, introducing tactical sprints could be invaluable. Borrowed from Agile methodologies, these are short, intense periods focused on one or two strategic objectives. The purpose is to generate quick, measurable progress, followed by a brief period for review and adjustment. This approach is particularly beneficial when dealing with new market variables or unexpected fluctuations in tenant behavior. Despite being better suited for software development, I have seen this successfully applied in the multifamily space.
Decision-making: Using Bayesian Reasoning
For those deeply vested in data-driven approaches, Bayesian reasoning can offer unique insights. This method considers prior data and evidence to adjust the probability of a hypothesis as more information becomes available. Such adaptive decision-making can be extremely beneficial when setting or adjusting goals amidst the whirlwind.
In summary, chaos may be unavoidable in the ever-changing world of multifamily, but it doesn’t have to result in derailment from your long-term strategic goals. Consider the tools above to skillfully navigate chaos while remaining focused on what you truly value.
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Mastering Punctuality: A Crucial Skill for Multifamily Leadership
Enhancing Team Efficiency and Building Trust through Consistent Timeliness
Photo by Kevin Ku on Unsplash
Summary
I want to highlight the critical importance of punctuality for leaders in the context of professionalism. Being on time for meetings demonstrates respect for team members’ time, promotes operational efficiency, nurtures trust, and contributes to a positive organizational culture. I will touch on the challenges often associated with timeliness and provide practical solutions to help multifamily leaders enhance this vital aspect of their professional conduct.
Problem
A common issue plaguing multifamily property management teams is a lack of punctuality during meetings. This may seem minor, but constant tardiness can erode trust, affect team morale, and ultimately impair productivity. Leaders who regularly arrive late to meetings unintentionally convey a message of disrespect for others’ time while also fostering an atmosphere where tardiness becomes an acceptable norm.
Solutions
Adopting punctuality as a non-negotiable standard can generate a host of positive impacts on multifamily property management teams. Firstly, it exemplifies respect for everyone’s time, promoting a culture of mutual regard. This respect can also manifest in enhanced team relationships and a consequent improvement in collaboration and productivity.
Secondly, leaders who consistently demonstrate punctuality often inspire their teams to do the same, fostering a discipline and time management culture.
Lastly, timely meetings facilitate smoother operations. Tasks and projects can progress with minimal disruption when meetings begin and end as scheduled. This operational efficiency can improve property management, benefiting residents, team members, and the company.
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Multifamily Types: What is Your Something New?
I love what Seth’s Blog: said on the likes of sitting down to begin your day:
You’ve just surrendered not only a block of time but your freshest, best chance to start something new.
Time Sucks
It’s true; if I start my day in the office I inevitably get caught up in the race to get my inbox count to zero. Or, I get drawn into the necessary but time sucking “got a minute” conversations. Both of which leave the “move your business forward” stuff to suffer. There has to be a better alternative.
Something New
My something new for this year? It’s not really new but it is a more determined effort to exercise a relentless focus on delivering the things that matter most. Things that move my business forward. Things that keep my apartment management clients, collaborators and vendors feeling connected, communicated with and most important – wowed.
With that I’m considering a more mindful approach to consuming email, Twitter, Facebook and the such. I’ll be focused more on the end result of my actions as opposed to the processes that get me there. I’ll employ the build backwards approach to getting things done; thinking first of the end goal then the avenues and resources to get me there. It’s saying no more often. No to email. And, no to – got a minute meetings. A more controlled approach if you will.
First Things First As it Relates to Business
I am making this blog one of my first things first. I’ve admittedly been all over the board with my posting efforts. Will I do it better in ’12? Will I do it more in ’12? Will I at very least be more consistent? I think so. One of my blogging goals is to post on Mondays (Brief: inspirational – motivational) and Fridays (Apartment marketing, operations and at the urging of a friend some accounting).
Main takeaway – take control of your time as it will always be happy to take control of you.
Your taking back control of his time multifamily maniac,
M